This guide covers the features available for businesses operating across multiple locations. You will learn how to navigate between venues and manage shared settings.
How do I switch between different venues?
To move between your different locations, you can use the venue switcher located in the top navigation bar. When you click on the venue name, a dropdown menu will appear listing all the sites you have access to. Simply select the venue you want to view, and the dashboard will refresh to show the data and settings specific to that location.
💡 Action Steps
Click the venue name in the top navigation bar
Select a location from the dropdown menu
What is the global dashboard view?
The global dashboard provides a high-level overview of performance across your entire estate. Instead of looking at a single site, you can see aggregated data for sales, bookings, and customer activity. This allows you to compare how different venues are performing side-by-side without having to log into multiple accounts.
💡 Action Steps
Navigate to the main Dashboard tab
Select the 'All Venues' or 'Global' view filter
How can I manage staff across multiple locations?
In a multi-venue setup, you can assign staff members to specific locations or give them access to all venues. When you go into the Staff or Users section, you can edit a profile and toggle the permissions for each site. This ensures that managers can see their specific site data while regional users can see everything.
💡 Action Steps
Go to the Staff or Users section
Open a specific user profile
Toggle venue access permissions
How do I share menus or products between venues?
You don't need to recreate your offerings for every single site. You can create a master product or menu item and then push it out to selected locations. When you are in the inventory or menu management area, look for the 'Assign to Venues' option to choose which sites should offer that specific item.
💡 Action Steps
Open the Menu or Inventory management tab
Select an item to edit
Click on 'Assign to Venues'
Check the boxes for the relevant locations
What are central reporting features?
Central reporting lets you run exports that pull data from every venue into a single spreadsheet. You can go to the Reports area, select your date range, and then choose 'Multi-venue export'. This is the best way to handle your end-of-month accounting or performance reviews for the whole group.
💡 Action Steps
Go to the Reports section
Set your desired date range
Select 'Multi-venue' in the report filters
Click Export
How do I update settings globally?
Some settings can be applied to all your venues at once to save time. In the Organization settings, you can update things like branding, logos, or general terms and conditions. Once you save changes at the organization level, they will automatically sync across all your individual venue pages.
💡 Action Steps
Navigate to Organization Settings
Update the global field or logo
Click Save to sync across all venues
Important To Remember: If you are using two separate Quickbooks/Xero accounts, or two Gmail/Office365 services, you will need to use two separate BriteBiz accounts. You will still be able to harness all the power of BriteBiz, but you will need to log into each account separately.